The U.S. Higher Education Act requires institutions participating in federally funded financial aid programs to make information about the institution available to current and prospective students. This web page contains a list of sources of information for students, employees and the CIM community.
Please click on the links below for further information about each topic. The Cleveland Institute of Music can provide a paper copy of any of the information found at the links upon request.
General Institutional Information
- Privacy of Student Records Family Educational Rights and Privacy Act (FERPA)
Notification of Rights under FERPA
The Family Educational Rights and Privacy Act (FERPA) afford students certain rights with respect to their education records. These rights include:
- The right to inspect and review the student's education records within 45 days of a request for access.
- The right to request the amendment of the students education record that the student believes is inaccurate, misleading, or otherwise in violation of the students privacy rights under FERPA.
The right to file a complaint with the U.S. Department of Education concerning alleged failures by the institution to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901
The right to provide written consent before CIM discloses personally identifiable information from the student's education records, except to the extent that FERPA authorizes disclosure without consent.
CIM discloses education records without a students prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by CIM in an administrative, supervisory, academic, research, or support staff position (including security unit personnel); a person or company with whom CIM has contracted as its agent to provide a service instead of using CIM employees or officials (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks (i.e., student employee/work study student).
A school official has a legitimate educational interest if the official seeks the information within the context of his/her assigned CIM responsibilities; the information sought must be used within the context of official CIM business; and the information requested must be relevant and necessary to the accomplishment of some task or service related to CIMs educational mission.
CIM may disclose Directory Information without a students prior written consent. Directory information is information not generally considered harmful or an invasion of privacy if disclosed. CIM reserves the right to utilize photos taken at sponsored events or in public areas of the campus in marketing material.
Students may restrict the release of Directory Information, except to school officials with legitimate educational interests. To do so, a student must submit the request for non-disclosure in writing to the Registrar's Office.
Question concerning FERPA should be referred to the Registrars Office.
- Facilities and Services for Students with Disabilities
The Cleveland Institute of Music is committed to making reasonable accomodations for individuals with documented qualifying disabilities in accordance with the Americans with Disabilities Act of 1990, and Section 504 of the Rehabilitation Act of 1973, and Ohio law.
CIM is committed to serving all students with disabilities both in and out of the classroom. Any student with a documented disability is eligible to request services through the Associate Dean for Student Affairs. Each student has the responsibility to notify the Dean of his/her disability should he or she seek accommodations with CIM and complete all documentation to begin this process. Once approved, individualized accommodation plans are developed for each student. After receiving his/her individualized accommodation plan, each student is responsible for notifying his or her faculty member for each class in which they choose to utilize accommodations.
For one-on-one attention to address your needs please contact:
Associate Dean for Student Affairs
216.791.5000 ext. 299
- Student Diversity
CIM's college division enrolls more than 450 students and is broadly representative in its composition: 55% from 49 states, 30% from 25 countries, 15% from Ohio, and 60% are undergraduates.
From the National Center for Education Statistics (NCES):
- Est. Cost of Attendance: Tuition & Fee Schedule (2013-14)
Cost of General Education textbooks will be determined by course load taken through Case Western Reserve University and their bookstore.
Per federal regulations, Pell Grant recipient students that have a pending credit balance and who have all required disbursement documents complete, will receive a $300 early advance refund to be used to purchase books and supplies. If the fall pending credit balance is less than $300, the actual lesser amount will be refunded. For such students with Parent PLUS Loans, these $300 checks will be issued to the student or parent, per parent borrower instructions. Incomplete aid files will have pending credit balances processed on the standard schedule, no early refund.
- US Dept. of Education' Net Price Calculator
- Refund & Withdrawal Policy
When a student withdraws from school without completing a period of enrollment (semester), the school must determine the amount of Federal Title IV funds "earned" for the portion of the payment period or period of enrollment the student attended. Unearned Federal student aid must be returned. Earned aid that the student has not yet received must be offered to the student by the school as a post-withdrawal disbursement.
- The Registrar and Dean Offices are designated as contact points for students who wish to withdraw.
- Registrar/Dean determines the withdrawal date and reports it to other CIM offices. The Financial Aid Office then notifies the Department of Education (NSLDS).
- The Financial Aid Director calculates the return of Title IV funds formula (per Federal regulations) and will notify the student of his or her obligation to repay funds, tracks the repayment, whether a repayment agreement will be offered and monitored by the institution, as well as the timing and responsibility for referring overpayments to DOE.
You may find our current CIM Polices as linked here:
- Educational Programs
- Bachelor of Music (BM)
- Artist Certificate (AC) (see AC Gainful Employment Disclosure)
- Master of Music (MM)
- Professional Studies (PS) (see PS Gainful Employment Disclosure)
- Artist Diploma (AD) (see AD Gainful Employment Disclosure)
- Doctor of Musical Arts (DMA)
Enrollment by Major
Department Enrollment Targets Approx. Annual Openings Audio Recording (BM) 8 3 Bassoon 10 4 Cello 50 12 Cello & Suzuki Pedagogy (MM) 4 2 Clarinet 8 3 Collaborative Piano (MM, DMA, AD, PS) 12 6 Composition (BM, MM, DMA, PS) 10 4 Dalcroze Eurhythmics (BM) 4 1 Double Bass 12 3 Flute 8 3 Guitar 12 3 Harp 5 2 Harpsichord 4 1 Horn 10 4 Oboe 10 4 Orchestral Conducting (MM, PS) 4 2 Organ 8 2 Piano 68 17 Timpani & Percussion 12 3 Trombone & Bass Trombone 12 3 Trumpet 8 3 Tuba 4 1 Viola 50 12 Violin 90 22 Violin & Suzuki Pedagogy (MM) 4 2 Voice 55 14
Approximately 1,200 people apply for 150 new-student openings, of which 60-70 are for freshmen; 81% of entering freshmen graduate within five years, and retention is high with 95-100% of non-graduating students enrolling for continuing study.
- Satisfactory Academic Progress (SAP) Policy
Main building - Opened in 1961, the main building houses teaching studios, practice rooms, Kulas Hall, Robinson Music Library, technology learning center, eurhythmics studio, orchestra library, opera theater workshop and studio, and the CIM Music Store.
Kulas Hall - A concert space seating more than 500, the hall features a Holtkamp three-manual tracker organ and a stage that can accommodate the CIM Orchestra or a fully-staged opera.
Mixon Hall - A 235-seat, state-of-the-art recital hall that includes the Robert & Jean Conrad Control Room for high-tech recording and broadcasting, and a beautiful view of the Gilliam Music Garden.
Robinson Music Library - This expanded facility features a high-tech media center, and includes a collection of more than 53,000 scores and books, 23,000 AV materials. It also is linked to the Case Western Reserve library system.
Technology Learning Center - Located in the lower level of the main building, the lab has 10 workstations. Each is equipped with the Windows 7 operating system, MS Office, internet access, DVD+/-RW drives, MIDI keyboards, stereo headphones and other software programs to assist students and faculty with music composition, orchestration and more.
CIM Music Store - Located on the lower level of the main building, the store offers a wide selection of textbooks, music and music accessories as well as CIM apparel and other logo items.
Fred A. Lennon Building - A new facility added to CIM's main building, featuring practice rooms, teaching studios, extensive facilities for audio recording and distance learning, a student lounge, outdoor terrace and administrative offices.
Audio recording studios - State-of-the-art digital recording and CD production facilities, including a THX-certified studio.
Hazel Annex - Adjacent to CIM's main building, the Annex provides additional studios and practice rooms.
Cutter House residence hall -Also adjacent to the main building, Cutter House accommodates 100 CIM students.
- Transfer of Credit Policies
Transfer applicants and current CIM students may have earned credits from other accredited institutions transferred to CIM. Such transfer credits are applicable toward fulfillment of CIM program requirements, under the following conditions:
- Credits are transferable only if the course grade is a "C" or higher. Therefore, courses completed on a Pass/Fail basis do not transfer unless the school where such courses were taken has a published policy stipulating that Pass is equivalent to at least a grade of "C";
- In placing approved transfer courses on the CIM permanent record, only credit appears. Grades in transfer courses do not appear and do not affect the CIM grade-point average;
- Transfer credit earned in theory, music history/literature, and performance courses is subject to CIM faculty evaluation as a prerequisite for transfer. CIM equivalency examinations may be required to determine transferability of credits in these areas. Advanced Standing credit in core music subjects is awarded by Placement Examination. The number of credits awarded is determined by the demonstrated skill level of the incoming student, not by the number of previously earned credits at another institution;
- Transfer credits for additional non-elective course work are based upon evaluation of a student's transcript and required CIM equivalency examinations, which must be completed during the first semester of study at CIM;
- Course work intended to fulfill CWRU major or minor program requirements is transferable only with the approval of the appropriate CWRU department. Such approval must be sought additionally before undertaking study at another institution;
- Credits earned at schools operating on a quarter system are reduced by one-third when converted to CIM's semester-credit equivalency;
- Graduate students are limited to a maximum of six transfer credits. Though undergraduate transfer applicants have no such credit limitation, all transfer students, except DMA applicants, are subject to a minimum two-year, full-time residency requirement;
- Current CIM students must first obtain approval from the CIM Registrar for transfer course work and receive a letter of approval for transient study, which is required by the host institution.
Final determination of transfer status cannot be made until final, official transcripts from all previously attended schools have been received, all appropriate admission testing has been completed, and all necessary examinations for non-elective course work have been evaluated. Each transfer student meets with the CIM Registrar to confirm final status. All transferred credits are applicable toward fulfillment of CIM diploma or degree requirements.
- Accreditation of Institution and Programs
Privately supported, CIM is accredited by the following organizations:
- Higher Learning Commission of the North Central
Association of Colleges and Schools
30 North LaSalle Street, Suite 2400
Chicago, Illinois 60602-2504
Phone (312) 263-0456
- National Association of Schools of Music
11250 Roger Bacon Drive, Suite 21
Reston, Virginia 20190
Phone (703) 437-0700
- Higher Learning Commission of the North Central
- Computer Use, File Sharing and Copyright Infringement
The Higher Education Opportunity Act (HEOA), signed into law as Public Law 110-315, included several provisions designed to stem unauthorized distribution of copyrighted materials. Information technology resources may NOT be used for any illegal activity. This includes unlawful copyright infringement. CIM will investigate reported copyright infringement and take appropriate action, possibly including suspension of a users network access, suspension, or termination.
HEOA requires that, to practical extent, legal alternatives are given for acquiring copyrighted material. Click here for more information.
In addition to providing a list of sites where movies and music can be legally downloaded, CIM promotes the responsible sharing of various other types of copyrighted materials, through our Library, which makes numerous books and journals available to students both in print and electronically.
Civil and Criminal Liability:
Unauthorized distribution of copyrighted material, including unauthorized peer-to-peer file sharing, may subject the student to civil and criminal liability.
Summary of Civil and Criminal Penalties for Violation of Federal Copyright Laws:
Copyright infringement is the act of exercising, without permission or legal authority, one or more of the exclusive rights granted to the copyright owner under section 106 of the Copyright Act (Title 17 of the United States Code). These rights include the right to reproduce or distribute a copyrighted work. In the file-sharing context, downloading or uploading substantial parts of a copyrighted work without authority constitutes an infringement.
Penalties for copyright infringement include civil and criminal penalties. In general, anyone found liable for civil copyright infringement may be ordered to pay either actual damages or "statutory" damages affixed at not less than $750 and not more than $30,000 per work infringed. For "willful" infringement, a court may award up to $150,000 per work infringed. A court can, in its discretion, also assess costs and attorneys' fees. For details, see Title 17, United States Code, Sections 504, 505.
Willful copyright infringement can also result in criminal penalties, including imprisonment of up to five years and fines of up to $250,000 per offense.
For more information, please see the website of the U.S. Copyright Office at www.copyright.gov
- Student Activities
We have lots of exciting ways to get connected, professionally, academically and socially.
- Discovering Cleveland: The Case guide to Cleveland resources
- Health & Wellness
- Instruments & Music
The information in this section contains lists assembled by CIM students, staff, and faculty to help you find whatever you're looking for. This information is not intended to be exhaustive, and nothing should be inferred by inclusion or exclusion of any businesses from this list. CIM does not offer these lists as endorsements of any of the businesses described here.
- Career and Job Placement Services
Here are a few resources to get students started:
- Websites like Indeed or Simply Hired compile search results from dozens of major online job databases, discipline-specific sites, job partnerships, and some of their own listings, making them more effective than typical job boards. They also offer additional tools like salary charts, job market demographics and local jobs searches limited by zip code or city names (looking for local, part-time work?).
- LinkedIn is a social-networking site designed specifically for professional networking. "Just for fun" applications are not available; rather, you can utilize it as you would an online résumé. Connections listed on LinkedIn can help you locate job leads or serve as references for you (versus 'casual acquaintances' on other sites). You can also search for jobs through LinkedIn.
- BRIDGE Worldwide Music Connection (*note: Individual memberships are $55/year. CIM pays for an institutional account that current students may use. Please contact Dean Gilson for the username and password.)
- The Savvy Musician (specifically Jobs link or Organizations link)
- Music Teacher Job Solutions
Looking for part-time work?
- Voter Registration
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Student Financial Assistance
- Assistance Available From Federal, State, Local, and Institutional Programs
- VA Benefits
Many Veterans are eligible for multiple chapters of the GI Bill and should take some time to know what is available to them. Taking some time to map out how your GI Bill will fit into your academic goals could end up saving you time and money down the road. Please take a few minutes to follow the Road Map For Success.
GI Bill Fast Facts
- Post-9/11 GI Bill (Chapter 33): Began August 1, 2009; pays up to 100% of tuition and fees directly to the school, up to $1,000 annually for books, and a Monthly Housing Allowance (MHA) payment directly to the student. Eligibility: you must have served at least 90 days of active duty after September 10, 2001 or have served 30 continuous days and been discharged with a service connected disability to qualify for this benefit.
- Montgomery GI Bill - Active Duty (Chapter 30): This was the standard active duty GI Bill until the introduction of the Post 9/11 Bill. Eligible service members would have elected to pay into this program during their first year of service. Student receives a monthly check directly to them to help cover educational expenses.
- Survivors & Dependents Assistance (Chapter 35): This benefit is available to the dependents (spouses and children) of service members who received a permanent and total disability or died in connection of their service. Student receives a monthly check directly to them to help cover educational expenses.
- Yellow Ribbon Program: The student or parent must qualify for 100% of the Post 9/11 GI Bill to be eligible for the Yellow Ribbon program. Up to 5 students annually may be awarded this CIM Match support to accompany the VA GI Bill/Yellow Ribbon award as a veteran benefit. The combination of the CIM Yellow Ribbon Match and any other CIM funded grant aid(s) will be at least $20,000, renewable for the normal duration of the program, so long as the student remains an eligible recipient of the GI Bill and maintains a minimum 3.0 Cumulative GPA.
- Financial Aid Penalty for Drug Law Violations [PDF]
- Student Loan Information
- Initial Loan Counseling for Student Borrowers
First-time Direct Loan borrowers need to complete entrance counseling and a master promissory note. You do this at a federal website: studentloans.gov.
Students interested in borrowing under the Federal Direct Loan program may complete the Entrance Counseling session online or Direct Parent Loan for Undergraduate Students (PLUS). The entire session will take about 20-30 minutes to complete. First time Direct Loan Borrowers are required to complete new Entrance Counseling to understand rights and responsibilities as student loan borrowers. You must complete the quiz at the end of the session and submit it electronically. You will then be presented with a confirmation screen indicating that you have completed the Entrance Counseling requirement.
Master Promissory Note:
Along with completing the entrance counseling session, you must also complete a Master Promissory Note before loan funds may be released. If you haven't already completed your new Master Promissory Note, please follow the link to complete the Master Promissory Note online.
- Exit Counseling for Student Borrowers
Direct Loan borrowers need to complete exit counseling at: studentloans.gov.
If you have borrowed any money to attend CIM, you will have exit paperwork to complete, regardless of why you are leaving. We will explain your rights and responsibilities as a borrower and help you prepare for repayment.
Visit NSLDS about your student loans and repayment options.
Leaving School and Loan Repayment
Once you are no longer enrolled at least half time in an eligible program, you will have a six-month grace period before student loan payments start. You must begin repayment at the end of your grace period. It does not matter whether you drop out of school, graduate or go below half-time, the repayment schedule is the same.
If you have an in-school deferment on a Direct Subsidized or Unsubsidized Loan that entered repayment at an earlier date before you returned to school and you graduate, drop below half-time enrollment, or withdraw from school, you will be required to immediately begin making payments on the loan because the 6-month grace period has already been used up; there is no second grace period.
Make sure that both your school and the Direct Loan Servicing Center know that you are no longer enrolled. If you don't begin making payments when required, there is the possibility that you will lose repayment incentives you may have received or even go into default.
- Institutional Code of Conduct for Educational Loans
- Private Loan Preferred Lender List
- Self-Certification Form [PDF] for private education loans.
- Initial Loan Counseling for Student Borrowers
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Health, Safety, & Security
- Drug and Alcohol Abuse Education
CIM conforms to all state and local laws controlling the sale and use of alcoholic beverages. It is illegal in Ohio to sell, provide, or serve beer, wine, or liquor to anyone under the age of 21. The unlawful manufacture, distribution, possession, or use of alcohol or controlled substances, including illicit drugs, is prohibited on property owned or operated by the Cleveland Institute of Music or as a part of any of its activities.
No CIM student may report to work at CIM or engage in any CIM related work while under the influence of illegal drugs or alcohol.
Students and guests living in CIM residence halls must adhere to federal and state regulations regarding drugs and alcohol. It is illegal in Ohio for alcoholic beverages to be made available by sale or otherwise to anyone under the age of 21. Underage students are not permitted to consume or possess alcoholic beverages.
For a complete explanation of the student drug and alcohol policies, see the CIM Student handbook. For a complete explanation of the employee drug and alcohol policies, see the Faculty and Staff Handbook.
Alcohol & Drug Abuse Education
In an effort to provide a drug-free workplace, CIM has established the following drug-free awareness program:
- Audio and videotapes dealing with substance abuse prevention are available in the Library.
- Printed materials on substance abuse prevention are available in the Personnel Office and the Drug-Free Workplace Info-Center located in the Mail Room.
- If any employee suspects that they may have a substance abuse problem (alcohol or drugs) and wants to seek a drug counseling or rehabilitation program, they should contact the Human Resources Director for referral to such programs. Requests for assistance will be kept confidential. Participation in such programs will be at the employees expense.
- Vaccination Policies [PDF]
- Campus & Community Security Reports
- Evacuation Procedure
Upon hearing the fire alarm or a verbal announcement, begin evacuation procedures:
- Keep yourself and others calm.
- Quickly and calmly proceed outside the building using the nearest exit.
- Close windows and doors as you leave.
- Report immediately to the designated "safe area" located on the lawn at the side of the Western Reserve Historical Society building, located directly across from CIM on Hazel Drive. Wait for instructions from emergency response personnel. Do not re-enter the building until told it is safe to do so by Security or emergency personnel.
- Tell emergency personnel or Security of any persons you saw who were injured or were otherwise unable to leave the building.
Campus Security Alerts
Anyone with an active CIM email address is eligible to sign up for emergency email, voice and text alerts via Rave from Case Western Reserve University. CIM Security highly recommends you activate security alerts. Register with your @case email address.
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Student & Graduate Information
- Gainful Employment Disclosures:
- Completion, Graduation, and Transfer-out Rates
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Some of the forms above are in PDF format - if you have trouble opening them, please visit the Adobe website to download the latest free version.